Welcome to Heart and Zen Virtual Consulting
Simplify Your Digital Operations, Focus on Business Growth
We provide small business owners with tailored digital marketing and business management solutions, freeing you from the overwhelm of managing your online presence.
19+
Years of Professional
Marketing Experience
1k+
Projects Completed
With a successful Port
99%
Satisfaction Rate
of My Clients
It’s time to streamline
your success.
As a small business owner, you set out to create something meaningful and impactful. But as your business grows, so does the complexity of managing your digital marketing, maintaining your online presence, and engaging with your audience.
Suddenly, you're spending more time than you’d like setting up email sequences, managing your website, or troubleshooting tech issues—tasks that pull you away from the core of your business.
You’re overwhelmed.
Overwhelmed by the technicalities of digital marketing and the constant need to keep up with ever-changing online demands.
Let’s change that.
Heart & Zen Virtual Consulting provides the comprehensive support you need, so you can focus on growth and impact. We handle the details—everything from online business management and email marketing automation to community management—so your digital operations run smoothly and efficiently.
What could YOU build with an extra
10 hours a week?
Imagine What You Could Achieve with More Time.
According to a study by The Alternative Board (TAB), the average small business owner spends 68% of their time working in their business—managing daily operations, administrative tasks, and responding to emails—leaving only 32% for working on their business, focusing on strategy and growth.
That’s nearly 27 hours a week spent on tasks that could be automated, streamlined, or delegated to free up valuable time.
What would you do with just 10 of those hours back each week?
Would you invest in scaling your business, enjoy a 4-day workweek, or finally have the freedom to pursue a passion project?
(Personally, I’d spend those extra hours creating more space for family adventures and new experiences with my daughter.)
Take Back Your Time & Energy
Imagine the clarity and relief you’d feel knowing that your marketing campaigns run seamlessly, your clients are automatically nurtured, and your online community thrives. All without you lifting a finger.
Picture handing off a task, confident that it's handled efficiently by systems or team members, freeing you up for the strategic work that grows your business.
Or better yet, envision taking a real vacation, disconnecting without stress or worry, because your business keeps running smoothly and generating revenue in your absence.
This is just the start of what’s possible. And we’re here to make it happen for you.
Why Partner with
Heart & Zen Virtual Consulting?
Seamless System Setup
We set up and manage your systems, ensuring your business operates efficiently.
Automated Workflows
We build and implement automated workflows, streamlining operations to reduce manual tasks.
Dedicated Tech Support
We provide dedicated technical support to keep your business systems running smoothly.
Optimization & Grown
We collaborate with you
to uncover opportunities for optimization and expansion.
What others are saying
"Solid strategic marketing advice"
"Nicole is a standout professional who takes initiative, is hands-on with campaign execution, and offers solid strategic marketing advice."
- Hellen Pastores
"My lifesaver helping me streamline systems"
"Nicole has been my lifesaver helping me streamline systems + processes in my backend as my OBM + sometimes pseudo VA. She came onto the team this summer + has been taking so much off my plate that I simply cannot wrap my head around."
- Kiki Rae
"we were able to take our team to the next level"
"With her help, we were able to take our team to the next level. She was always a team player -- willing to lend a helping hand on a client analysis or presentation. Her creativity and passion always had a way of shining through."
- Ryan Digges
Invest in the Growth of Your Business with Our OBM Services
Unsure which option is right for you? Schedule a call, and we’ll explore the best solution together, including tailored packages designed just for you!
Foundation OBM PACKAGE
$1,500/m
Client Communication & CRM Setup
Calendar & Appointment Management
Starter Automation Follow-Ups
Starter Email Email Sequences
Task and Project Tracking
Monthly Reporting
Website Maintenance & Updates
growth obm package
$2,500/m
All items in the Foundation OBM Package
Systems Automation & Optimization
Advanced CRM and Pipeline Management
Enhanced Email Marketing Sequences
Enhanced Funnel Development
Comprehensive Technical Support
Tech Stack Integration & Optimization
Workflow Automation & Implementation
KPI Tracking & Performance Analysis
E-commerce Support & Management
How Our Tailored Solutions Can Streamline Your Operations
Invest in Your Business Growth
with Our OBM Services
Virtual Consulting Services
Providing guidance on digital marketing strategies and business management solutions tailored to enhance small business operations and achieve sustainable growth.
Online Community Management
Creating, managing, and engaging online communities to foster brand loyalty, increase engagement, and build a supportive environment for clients' audiences, using platforms like Facebook, Circle and Kajabi.
Website Maintenance
Offering ongoing support for website updates, security monitoring, performance optimization, and content management to ensure a seamless user experience and efficient digital presence.
Online Course
Assisting in the development of online courses and membership programs using platforms like Kajabi, including the setup of content, drip schedules, payment processing, and member engagement strategies.
Email Marketing Automation
Designing and implementing automated email sequences to nurture leads, increase customer engagement, and drive sales. This includes setting up segmentation, tagging, and personalized campaigns tailored to client needs.
Workflow Optimization
Streamlining business operations through workflow automation tools, such as ClickUp and Zapier, to enhance efficiency, reduce manual tasks, and improve overall productivity.
Project Management
Overseeing client projects from start to finish using effective management tools, ensuring that timelines, deliverables, and client expectations are met consistently.
CRM Setup and Management
Implementing and managing CRM systems such as HoneyBook and Dubsado to streamline client communications, manage bookings, track client interactions, and automate client workflows.
FAQ - Frequent Questions
Straightforward answers to the most common questions about our services.
We want you to feel confident and informed every step of the way.
What is Heart & Zen Virtual Consulting?
Heart & Zen Virtual Consulting is your go-to partner for digital marketing and online business management. We specialize in helping small business owners streamline their operations and enhance their digital presence through tailored services.
What services do you offer?
At Heart & Zen Virtual Consulting, we offer services like online business management, email marketing automation, sales funnel development, and system optimization. Whether you’re looking for a one-time setup or ongoing support, we provide tailored solutions to streamline your operations and help your business grow!
Who can benefit from your services?
Our services are designed for small business owners and entrepreneurs who might be feeling a bit overwhelmed by the technical and marketing aspects of running an online business. If that sounds like you, let’s chat!
How do I get started?
Getting started is easy! Simply reach out to us via our contact form, and we’ll set up a consultation to discuss your needs and how we can help. No obligation, just a friendly chat!
Do you work on a project basis or retainer?
We offer both options! You can choose to engage us for specific projects or opt for a retainer agreement for ongoing support. Whatever fits your needs best, we’re flexible!
How do you tailor your services for my business?
We believe every business is unique! During our initial consultation, we’ll take the time to understand your specific challenges and goals, allowing us to tailor our services to meet your exact needs.
Can I work with you if I'm just starting my business?
Absolutely! We love working with startups and can guide you through establishing your digital presence and marketing strategies right from the get-go. Let’s build your dream together!
How do you ensure quality and results?
We pride ourselves on our attention to detail and our commitment to excellence. Our team regularly monitors performance metrics and seeks client feedback to ensure we’re delivering results that meet your expectations.
What industries do you serve?
We primarily serve small businesses and solopreneurs in the wellness, e-commerce, and professional services industries. Whether you’re a wellness coach, an online retailer, or a service-based entrepreneur, we tailor our digital marketing and business management solutions to meet the unique needs of your industry, helping you streamline operations and scale efficiently.
What is your pricing structure?
Our pricing is structured based on your specific needs and the level of support required. We offer tiered packages starting at $1,500 for foundational services and $2,500 for advanced growth solutions. All costs are discussed transparently during our consultation, ensuring you have a clear understanding of your investment with no surprises.
I’m here to streamline your business operations, so you can stay focused on your creative vision and big goals.
From managing communications to handling tech details, I’ll be your right-hand support, ensuring everything runs smoothly as you build your next big project.
My mission is to create tailored systems that automate and optimize your digital operations, allowing you to scale effortlessly without getting caught up in the tech.
Let’s work together to simplify your tech, so you can focus on what you love most!
